Executive search mandates often involve confidential information about companies, succession, transformation, investors and supervisory boards. This notice explains how Markut handles information provided by clients.
Introduction
When supervisory boards, CEOs, investors and companies discuss an executive search mandate with Markut Executive Search GmbH, the conversation often involves confidential matters — succession, transformation, restructuring, investor activity or decisions at supervisory-board level. This notice explains how we handle this information. It supplements our Privacy Policy and applies under Swiss data protection law and, where relevant, the EU GDPR.
Who this notice applies to
This notice applies to:
- Supervisory boards
- CEOs
- Investors
- Private equity firms
- Portfolio companies
- Founders
- Industrial companies
- HR leaders
- Operating partners
- Other client-side decision-makers
Information we collect
In connection with a mandate or enquiry, we may collect:
- Name
- Business email address
- Company
- Position
- Leadership requirement
- Sector
- Region
- Timeframe
- Confidentiality level
- Contextual information
- Company situation
- Succession requirements
- Mandate details
- Candidate specifications
- Communication materials
How we use the information
We process this information to:
- Assess mandate fit
- Prepare an initial discussion
- Define the search brief
- Manage client communications
- Support delivery of the mandate
- Maintain confidential client records
- Fulfil contractual obligations
Confidentiality
Mandate information is treated confidentially and used solely to assess or carry out the relevant mandate. Access is limited to those who need it for that purpose.
Disclosure
Where appropriate and controlled, mandate information may be disclosed to:
- Internal team members
- Research partners
- Advisers
- Candidates — only where appropriate and controlled
- IT, CRM and email service providers acting on our behalf
- Legal or professional advisers
Legal bases
Depending on the circumstances, we rely on the preparation and performance of a mandate (contract), your consent, our overriding legitimate interests and legal obligations. Where the EU GDPR applies, we rely on the corresponding legal bases under Article 6 GDPR.
Retention of mandate information
General retention periods:
- Enquiries that do not lead to a mandate — up to 24 months
- Active mandates — for the duration of the mandate
- Completed mandates — for the duration of the mandate and up to 10 years afterwards, in line with statutory limitation and retention periods
- Long-term client relationship records — reviewed every 24 months
- Accounting records — in accordance with statutory retention periods (Swiss law: 10 years)
Security
We implement appropriate technical and organisational measures to protect confidential client and mandate information against loss, misuse and unauthorised access.
Contact and your rights
For details of your data protection rights and our full contact information, please see the Privacy Policy or email info@norbertmarkut.ch.